Microsoft Word is a word processor that sets the standard on computers that run Windows. Word has so many features it would take way too long to discuss them all. The Page Break feature is a useful tool. This feature tells a printer or a PDF conversion that it should start a new page in the document. Whenever a Page Break occurs, a printer will start printing on a new page. Word documents are capable of having automatic and manual page breaks in them.
There are times where there can end up being an excess and unnecessary number of page breaks in a document, especially when you convert the document from one file format to another. The good news here is that you can remove these page breaks from the document while still in Microsoft Word.
How to Manually Delete Page Breaks in Word
The easiest way, and the most common way to delete page breaks in word is to manually delete them. All you have to do is to put your cursor right on a page break and then press the Delete key on your keyboard. You can also select an entire area of the Word document that has more than one page break and right click, then select Cut.
You can see where all the page breaks are in your document by clicking the show/hide button on the Home tool bar in the Paragraph tab. This button looks like a backwards P. Pressing this button will show you all the page breaks that were manually inserted.
To delete one page break click on it and press the Delete key or the Backspace key. If you are trying to delete more than one page break at a time, you need to click and drag to select all the breaks you want to delete and then press the Delete key or Backspace key on your keyboard.
Remove Page Breaks with the Find and Replace Tool in Word
The manual way of deleting page breaks can be time consuming if you are doing it in a long document or there are many page breaks in it. There is a tool called Find and Replace in Word that lets you find and replace any text in the document and if you want, it will also let you find and delete all the manually entered page breaks.
1. To use the Find and Replace tool click the home tab in the tool bar at the top of the screen.
2. Click the Replace option and this will open Find and Replace.
3. You can also press the Control and H key to open the Find and Replace window.
4. Now, press the More button to open more options in the window.
5. Then, click on the Replace tab
6. Enter ^m in the Find what field and then press the Replace All button to delete all the page breaks that were manually inserted
How to Remove Page Breaks in Word With a Macro
Microsoft word also has a macro tool. This tool can be set up by entering a Visual Basic code into the Module windows. You are able to set a macro that will remove all the page breaks in a document. You can also save the macro and use it again later without having to fumble through the whole process again.
1. To set a macro up, press the F11 key on your keyboard to open Word’s Visual Vasic Editor
2. Now, click the Insert tab and then select the Module option to open a Module window
.Text = “^m”
.Replacement.Text = “”
.Forward = True
.Wrap = wdFindContinue
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchByte = False
.MatchAllWordForms = False
.MatchSoundsLike = False
.MatchWildcards = False
.MatchFuzzy = False
3. You will need the VBA code above so you will have to copy and paste this into the Module window.
How to Adjust Your Line and Page Breaks Settings in Word
If a page break is automatically inserted into a Word document, you cannot delete it. You can adjust Word’s pagination settings to lower the number of automatic page breaks though.
1. The first thing you need to do is highlight a few lines of text in a Word document
2. Click the Home tab and then click the icon to expand the options and open a window
3. Click on the Line and Page Break tab to open the right options
4. Select the Keep with next box and this will eliminate the page breaks that occur between the selected paragraphs.
5. You can also click the Keep lines together box to make sure there are no page breaks in the middle or passages.
6. Make sure you don’t use the Page break before option because that adds to the number of breaks instead of minimizing them.
7. When you are done you, click the OK button and the new settings will be applied.
Still Have Manual Page Breaks That Won’t Go Away?
If you still have manual page breaks after trying these methods, then you may need to turn off Track Changes. If this feature is on, then you cannot delete page breaks. It is a fairly easy task to turn this off. You can just simply press the Ctrl, Shift, and E keys together and this will turn Track Changes on and off. Once you have it turned off you will be able to delete the manually inserted page breaks.