I’m going to show you how to use the Notes app on your iPhone, iPad, or Mac. Previously a helpful but ultimately text-only app, the new version of Notes utilizes a variety of multimedia to enable you to create more illustrative and interactive notes than ever before.
After reading this guide, you’ll master how to use Notes on the iPhone
How to Create a new Note on iPhone
The first thing you need to know about iPhone notes is how you actually create one.
Here’s how to create a new note:
- Launch the Notes app from the home screen
- Tap the pen and paper icon in the bottom right corner
- Click the screen to bring up the keyboard which will allow you type
- Click ‘Done’ on the top right and your new note will be saved automatically
At First, things seem much the same as ever, there’s a text cursor and if you like to keep things simple, feel free to start typing.
But if you can’t resist the alert of the crosshead in the bottom corner, there are interesting things in store for those who tap it. The circle at the bottom opens up a multimedia toolbar along the bottom and straight away, you can tap the squiggly line in the middle and start drawing some new sketches.
Along the bottom of the notes apps, you have various pencils and marker pens which you can tap to begin drawing with. You can change the colour of the ink by tapping the coloured circle and for a greater range of colour, you can also swipe left or right to reveal more. To return back to the markers, tap the pencil icon.
Within the various pencils and marker pens, there is a ruler which will allow you to draw a straight line. You can place two fingers on the ruler to adjust the angle. On the far right on the bottom is the eraser.
If you’d rather sketch in a landscape orientation, you can tap the square icon at the top to go from portrait to landscape and back again. Once you’re done, tap done and your work of art will be situated in the note.
How to Format Text on Notes
First of all, you’ll need to type something out. To give this word the authority that headlines deserve:
- Press and hold the word to select it
- Immediately, you can move the menu along by tapping the arrow and you’ll see new options to bold, italicize, or underline the word
To get even more opt-ins:
- Press and hold to select the word
- Tap the text format icon in the toolbar
- From here, choose the word ‘Heading’ in order to make it bold
To make a list of Notes:
- Type a few words underneath each other like you’re going to great a list
- Tap the text format icon in the toolbar
- From here, you can tap bullet points to make the text look like a list
How to Embed Attachments into Notes
As you may have already guessed, the camera icon in the middle of your toolbar represents images and yes, you can drop them into your note.
Here’s how you add images in Notes:
- Tap the camera icon to go to your camera roll
- Find an image related to your note
- Tap ‘Choose’ to place the image
You can also embed illustrated hyperlinks into notes if you want to make references to a certain article.
Here’s how you add hyperlinks to Notes:
- Open Safari from your home screen
- Tap the share icon at the bottom of your screen
- Select Notes from the submenu
- Choose which note you want to put the hyperlink in by tapping ‘Choose note’
- Find your note and tap it
- Hit Save
As if by magic, if you head back into the note you selected, there’s the link with a thumbnail to prove it.
How to Sync Your Notes to iCloud
So you’ve typed out a bunch of notes on your iPhone or iPad and you want to be able to access them from all your other iOS devices. I’m now going to show you how you can access all your notes from different devices such as your Mac.
This is very useful if you switch devices and you want to access your notes from your old phone. With this method, you won’t have to use the traditional method of copy and pasting it into an email then emailing it to yourself.
Here’s how you sync your Notes to iCloud:
- Go to settings
- Click on your name or your device’s name at the top of settings
- Go to iCloud
- Scroll down and find Notes in the app section below
- Toggle on Notes till it turns green
How to Access Notes From your Mac
The notes you create are automatically synced to your iCloud account so you can access your notes on multiple devices.
Here’s how you can access Notes from your Mac:
- Open up Notes in your Mac Book
- Click on the Notes tab up at the top
- Click ‘Add Account’
- Select iCloud and log into your iCloud
Once you’ve done this, all your thoughts scribbles and lists will be displayed on your Mac.
How to Password Protect Notes
I’m now going to show you how to lock notes on your iPhone with a password or using touch ID. Before you get started, it’s important that you know that this feature is only available on iOS 9.3 or above. If you’re below 9.3, you need to update your iPhone.
Here’s how you lock notes on your iPhone:
- Write out a note
- Hit share icon at the bottom
- From your available options, select ‘Password Protect Note’
- Once you tap Password Protect, create a password and verify it
- You’ll then need to provide a hint in case you forget it later
At the bottom, you’ll see an important little note that says it’s only available for iOS 9.3 and OS X10.11.4, or later.
As mentioned before, you can toggle on touch ID which will make it even more secure. Once you’re ready just hit done. Once you go back to your list of notes, you’ll see a padlock icon with Password Protected next to it letting you know that this note is locked and password protected.
Here’s how you can unlock a note:
- Select the note you want to unlock
- Tap View note at the bottom
- From here, enter your touch ID or enter the password
- After 3 failed attempts, you can enter your hint
Here’s what to do if you forgot your notes password:
- Go to settings
- Enter the Notes app
- Go to ‘Password Protection’
- From here, you can toggle off touch ID if you want to toggle it off or you can change the password
- At the bottom, it says ‘Reset Notes Password’
- Enter your device’s passcode, then you’ll be able to create a new Notes password
I’m now going to show you how to share iPhone notes with other people. The iPhone Notes app is a great place to collaborate and share ideas. Did you know that you can use the Notes app like a google doc and share it with other people?
Here’s how you share notes with other people:
- Open a note in your Notes app or create a new note
- Press the ‘Add People’ icon at the top of the screen
- You can now choose how you’d like to invite people to the note
Be aware that people that you share notes with will also be able to edit and make changes to the note.
There are a variety of useful applications for sharing notes. If you have a group of people that are working collaboratively on something, making a list of ideas, or sharing information, consider using a shared note instead of a group text.
How to Recover Deleted Notes
I am going to show you how to recover deleted notes on your iPhone or iPad. It can be heart-breaking if you’ve just written out some useful notes and you’ve accidentally deleted them because you thought it was something else.
Here’s how you recover deleted notes.
- Fire up the Notes app on your iPhone or iPad
- Tap on the back arrow in the top left corner to see your Notes folders
- You’ll see just like with your photos, an iCloud storage of deleted notes within the recently deleted folder for up to 30 days
- Tap on Recently Deleted and you’ll see a list of deleted notes
- Tap on Edit in the upper right corner and highlight the notes you would like to restore
- Once you’ve selected your notes, tap on the Move To button in the bottom left and choose to move them back to your original notes folder
You should have all of your deleted notes back where they belong.
That was the ultimate guide to using iPhone Notes. If you have questions about iPhone Notes, comments down below and I’ll answer them.