Documents come in many formats and sizes, and most can be printed. Adobe Systems presented the Portable Document Format file in the early 1990s and has since become a staple for creating and saving professional, secure documents.
As a universal format for any operating system, you have probably created or saved a .PDF document on your Mac. If you are wondering how to print that .PDF file, this tutorial will show you how.
Printing .PDF files on Mac is pretty simple, as long as you have what you need. You can print .PDFs, documents with other formats, scanned documents, and even webpages. Before you print your .PDF:
1. Make sure you have a compatible printer that is properly connected to your Mac.
2. Make sure you have paper loaded in the printer and enough toner to print.
3. If your printer connection is wireless, make sure that the WiFi or AirPrint connection is to a secure network.
4. Make sure that your Mac is up to date with the correct drivers for the printer.
Print .PDF Files On Mac
Technically, when you print a .PDF on Mac, you are actually exporting the file out of your computer through a printer. The process is quite similar to printing a Word or Pages document. To print your .PDF, follow these steps:
1. Open the .PDF file you want to print
2. On the File menu, select Print. Or, use the Command + P shortcut keys.
3. The Print dialogue box should open up on the desktop. In the bottom right corner, there should be a PDF button. Click on PDF.
4. A dropdown menu will appear with options. Choose Save as PDF. The document will print as .PDF.
5. You can locate the new .PDF file in Finder. (The new .PDF file has not overwritten the original document.)
Save and Print Webpage to .PDF
Webpages can be saved to your Mac and printed as .PDF files. This feature may be useful if you want to share content from the web but in a professional manner. The .PDF can easily be saved to your Mac and archived. To save a webpage and print as .PDF, follow these steps:
1. Save a webpage using any browser. To save the webpage using a browser, such as Safari or Firefox, open the webpage in the browser.
2. Choose File > Save Page As from the dropdown menu.
3. In the dialogue window, name the webpage, choose a location and .PDF format.
4. Click Save. Or, use the Command + S shortcut keys to save.
5. Once you have saved the webpage to your computer, you can print it as you would a document.
6. On the File menu, select Print. Or, use the Command + P shortcut keys.
7. The Print dialogue box should open up on the desktop. In the bottom right corner, there should be a PDF button. Click on PDF.
8. The dropdown menu will appear with options. Choose Save as PDF. The document will print as .PDF.
9. You can locate the new .PDF file in Finder. (The new .PDF file has not overwritten the original document.)
You can also go to File > Print > Save as PDF; however, the formatting may not be preserved in the output as it would using Export.
If Your Computer Won’t Print The .PDF
If you were not able to print your document or webpage, check to see if there is an error on your printer first.
1. You may have gotten a notification that the software to print is not available for your computer. Make suer your Air-enabled printer is on the same network as your computer or other device.
2. You can try resetting your printer or resetting your WiFi router; and then, select File > Print again.
3. Check your WiFi connection. You may need to move the printer closer to your device.
4. If everything checks out, it may mean that you will have to update your printer or reinstall your printer to get it to print.
Contact Apple Support
If you were not able to print a document or webpage in .PDF format on Mac OS/Mac OS X/Linux by using these steps, you can contact the Genius Bar or Apple Support for more help.