Depending on the field you’re in, you might be dealing with incredibly long Word documents, especially if you’re writing something like a thesis. Scrolling through dozens of pages to find a specific page, reference, paragraph, or even a specific sentence can be a daunting task, not to mention incredibly tedious.
Microsoft Word makes the prospect easy by introducing the ability to link to specific parts of a page. It works exactly like a hyperlink. However, rather than link to an external source, it can redirect the reader or writer within the document. This is an excellent tool if you want to link a page from your appendix or reference.
You can link specific parts by way of a bookmark or through heading styles.
Assigning Links to a Heading in Microsoft Word
Navigating a Word document that has dozens of breaks, due to headings, can be done much more easily if each heading was assigned its own link. In fact, each heading you create is already considered its own link, you just have to put into action. This is perfect if you’re creating a ‘Contents’ page in a chapter book.
This is how it works:
1. Your first move is to highlight a heading and apply a Style. Click on the Home tab and styles are in the Style group.
Note: Applying a style to your heading will flag it as a possible internal link.
2. Now highlight the text you want to create an internal link with. When the reader clicks on this link, they will be sent to the associated heading.
3. Click on the Insert tab and click Hyperlink in the Links group.
4. When the Insert Hyperlink window opens, click Place in This Document on the left-hand side.
5. See where it says Headings? Click on + (addition sign) to reveal all possible headings. Choose a heading and click OK.
Creating Bookmarks in Microsoft Word
While assigning links to a heading is great for maneuvering around larger sections of your Word document, it doesn’t help you get down to the finer details. What if you want to link to a specific paragraph or sentence? Then you would use Bookmarks.
Here’s what you do:
1. Start by creating a bookmark. The bookmark itself is not the link, but rather where the reader is sent to when its associated link is clicked on. Highlight the text and click Insert. In the Links group, click Bookmarks.
2. In the Bookmark window, give the bookmark a name. Click Add to finalize.
3. Now for the creation of the internal link. Highlight the text you want to turn into a link. When a read clicks on this link, they will then be sent to the bookmark associated with it.
4. At the top, click Insert again and choose Hyperlink from the Links group.
5. In the following pop-up window, the Hyperlink window, click Bookmark on the right-hand side.
6. Pick the bookmark you created and click OK. Click OK to close the Hyperlink window. Notice how it’s blue? That indicates it’s an internal link, not a hyperlink.
7. Press CTRL + Left-Click to use the internal link.
And that’s all there is to it. You’ll be able to zip around vast distances in your document with just a click of the internal link. Not only is this helpful to navigate for you, it also helps anyone you give the document to; internal links do carry over.