Information that doesn’t make its way into the main body of the text, but can offer context or an extended explanation will end up in the appendix or appendices (if there’s more than one). Sometimes information is too elaborate to explain in the main body; the appendices is the best place for that. On top of that, appendices are great for the inclusion of graphs, provided it’s, again, adding context. Creating them is a fairly straightforward process.

So, when you ask ‘How do you create an appendix in Word,’ it’s a little more complicated than dropping a few steps. The problem, which is also a strength, is that there’s a very rough set of rules, if you want to call it that, for the creation of an appendix. Sure, an appendix does have a basic outline, but there’s a lot of room for flair. What you see here may not be what others do.

How to Create an Appendix in Word

Creating an appendix and or appendices in Microsoft Word is an easy process. There’s only a few basic rules that you apply, a structure to it, but a structure that can be altered for personal taste. Let’s go over the basic outline and then explore a few additional details for flair.

Your first move is to create a page break. Regardless of how you style your appendix, you always want to go to the very end of the document and create a separate page, specifically after your references page. It doesn’t matter if you have only a few sentences. It’s a lot of empty space, sure, but an appendix is always on a separate, clean page.

1. Head to the end of the document and place your cursor on the final line. Click Page Layout in the top left corner. In the Page Setup group, click Breaks. In the following drop down menu, choose Next Page.

2. At the top of the page, write ‘Appendix.’ However, if you’re including more than one, you would write ‘Appendix A’ instead. Every subsequent appendix after will following the alphabet (e.g. Appendix A, Appendix B, Appendix C, and so on).

The appendix goes in order. If you’re talking about puppies at the beginning of your page and then move onto cats, Appendix A will include additional information on dogs, and Appendix B will be about cats. They’re ordered as they appear in the paper.

What constitutes a separate appendix? Usually each appendix is its own entity. That sounds vague, because it is, but let’s say you have two graphs. One graph showcases the decline in drinking soda, while the other shows the increase in eating cookies. Those are two distinct items and deserve their own appendix.

3. Now highlight what you typed and Center Align it. You don’t bold it, italicize or underline it.

Note: Aside from center aligning the text, this is open to interpretation. If you’re writing a formal paper, you may want to exclude crazy font or flair.

4. Now, below the appendix, write the title. Center Align it.

Note: In some cases, you can write the title after appendix, like so: Appendix A: Title.

5. Start a new line. The very first paragraph does NOT get an indent. However, every paragraph after does until you start a new appendix.

If you’re including more than one appendix, an appendices, then you follow Steps 1 through 5 for every single new appendix in the same paper. Each appendix gets its very own page(s). But all things considered, that’s the jist of what goes into the creation of an appendix.

With that said, there is some wiggle room. For example, you can use Microsoft Word’s Styles to alter the appendix heading if you prefer a bit of flair. Additionally, you can use the Add Shapes tool and create a line underneath each appendix page. But again, be mindful of the content the paper contains. If it’s serious, stick to a dry approach. If not, you’re welcome to stylize it.