It’s not uncommon for Google to have apps that perform similar tasks. Rather than creating one app that has the strengths of both apps, their purpose is what defines them. In this case, Google Keep and Google Tasks.
Both Google Keep and Google Tasks perform similar tasks, however, their role is slightly different, and Google rides that line. You’ll see how as you read on. So, that begs the question, if they’re so similar, which is better? Is Google Keep better? Is Google Tasks better?
Google Tasks will go toe-to-toe with Google Keep in this matchup of the century. Who reigns as king?
Which devices can you install these two apps? Both applications can be found on the same number of platforms, which isn’t surprising, however, Google Keep has an additional platform it can be implemented with.
Google Keep can be installed to Android devices, iOS devices, and as a Google Chrome extension. Now, Google Tasks, on the other hand, can only be installed to Android devices and iOS devices, but does NOT have a Google Chrome extension anymore.
Furthermore, both can be accessed on Windows PCs and Mac OS computers through a web browser, but they do not have a desktop application.
What’s Their Purpose?
Google Keep and Google Tasks are fairly similar. Both applications are based on creating notes, however, it’s the extent at which each app takes it that creates a distinction between the two.
Google Keep is all about notes. If you need an application that’s solid–plenty of editing tools to use– and free, then Google Keep is your app. It’s great budget app for notation. It can add photos, you can (obviously) write notes and pin them to your dashboard. You can include links and add collaborators. You can even share your notes with others on platforms Google Keep can jive with. And yes, Google Keep is also capable of creating to-do lists.
Google Tasks, on the other hand, isn’t about notation. Google Tasks’ sole purpose is creating to-do lists, a platform to manage your tasks and has features that are centered around those tasks. Think of Google Tasks as like the grocery list you take with you to the store. Everytime you pull a product off the shell, you then cross that product off your grocery list. That is Google Tasks at its very core.
Google has always been pretty on point when it comes to creating apps that are user-friendly; Google Keep and Google Tasks aren’t any different. They’re clear, user friendly, and easy to use. However, strangely enough, Google Keep looks more like a to-do list application than its brother, Google Task; in fact, Google Tasks looks more like Google Docs.
If you were shown a screenshot of Google Keep, without context and only knowing what each app does, you could easily mistaken Google Keep for Google Tasks. That’s because Google Keep has the option to create to-do lists like Google Tasks.
The UI also has features that open connectivity between Google apps. For example, you can port your Google Keep notes over to, say, Google Docs. And really, that isn’t surprising, since it seems Google makes an effort to make their apps work together.
Google Tasks is not packed with features; in fact, it’s lacking a lot. That’s entirely to do with Google Tasks not being specialized in anything but task management and, quite frankly, it’s not special in any way with how it’s done.
Color-coding and Labels
Take making lists, for example. Yes, you can create lists with sublists, but what if you wanted to color-code them? Could you do it with Google Tasks? Nope, but you can with Google Keep. Something as minor as color-coded lists isn’t available on Google Tasks, but actually found on Google Keep. Even something as simple as labels can be found on Google Keep, rather than Google Tasks or both.
When you need to remember an item on your list, whether you’re using Google Keep or Google Tasks, you can create reminders to sound off a notification at specific times. Google Keep, again, does it better.
You can create reminders for an entire list when you use Google Keep, whereas Google Tasks only allows you to create reminders for individual tasks. Furthermore, Google Keep lets you specify locations as well. For example, you set a reminder for a specific store, and upon nearing the store, Google Keep notifies you of a reminder. Google Tasks does not.
And the Winner is…
Taking into consideration the information above, this one is a no-brainer. Google Keep is clearly the better of the two.
Google Tasks is just way too barebones. It doesn’t have a lot going for it and there’s far more to-do lists that offer way more, as well as being free. For example, Google Tasks supports a hierarchy of list items. That means you can list something, and then create a sublist. Had you used Google Keep a year ago, you could have said Google Keep doesn’t support that, but it does now. Simply listing the item and moving it to the right will create a sublist.
Google Keep also has more than creating lists. For Google Tasks, that’s all it has going for it. Google Keep can be a notation tool, providing all the necessary editing tools and features to bring you a solid and competent note taking app. And the benefit of working with other Google apps makes it a wonderful tool for collaboration.
In other words, Google Keep does what Google Tasks can do, but better and built with far more tools. To be frank, Google Tasks should probably be discontinued. It’s not the first time Google has has two apps that were so closely related, and it probably won’t be the last.
With that being said, there isn’t anything wrong with Google Tasks. If you don’t want to be bothered by all of Google Keep’s editing tools and such, then you are more than welcome to use Google Tasks for the sole purpose of creating a to-do list.